Administrative Specialist, Special Projects and Faculty Support 

Part-time position - Posted 2/27/26

Position summary

Responsible for providing operating support to the faculty and staff as directed. Provides organization, effective communication, and multitasking; is detail-oriented and a team player.

Role qualifications

• Strong ability to create goodwill with students, staff, faculty, and administration; servant leader.
• Flexibility and effectiveness as a team member; professionalism in work and conduct.
• Ability to take initiative and make responsible, independent decisions when necessary.
• Ability to set proper priorities and work on multiple tasks; detail oriented.
• Self-starter, self-learner, able to access resources.
• Sets objectives and accomplishes them without need for frequent follow-up.
• Commitment to the Articles of Faith, Mission, and Objectives of the University; and is a role model for students by demonstrating an active Christian faith in personal example and in work related responsibilities.

Position responsibilities

• Responsible for academic information management, administrative and technical services, advising systems, and support with particular emphasis in EagleNet, Reporting Services, Curriculog, and Blackboard environments.
• Provides administrative support for MBA and OLUG programs and the program director including, but not limited to:
  • Provides initial onboarding and initial course plans for all graduate business students
  • Provides accurate and timely answers to students' questions throughout their course of study
  • Works with program director to identify adjuncts for courses, contacts potential instructors, and creates personnel action forms for identified instructors in Curriculog.
  • Updates weekly Excel tracking spreadsheet for program director to ensure communication, grading, announcements, Zoom sessions, etc. are being done in a timely manner
  • Manages textbook adoptions
• Provides general clerical support for College, including part-time faculty.
• Requisitions materials and supplies for the SCOB.
• Oversees the general operation of the College's office and administrative services (i.e., handles building and equipment issues, submits maintenance requests, prepares documents and reports as needed, etc.)
• Coordinates SCOB work study program and provides direction to undergraduate work study students.
• Serves as liaison to Business Advisory Board (schedules meetings, corresponds with BAB members, reserves meeting rooms and orders food for meetings).
• Manages faculty database and coordinates onboarding process.
• Helps coordinate travel for faculty and students.
• Coordinates and manages yearly cycle of academic catalog updates based on approved proposals.
• Provides assistance to business department clubs
• Works with the registrar's office to ensure that student advising records are accurate and current.
• Approves Visa card charges for faculty and for administrative operations.
• Handles payment of vendor invoices.
• Serves as administrative support for all graduate business students by providing initial course plans as well as accurate and timely answers to questions throughout the students' course of study.
• Provides support for the creation and development of various projects as needed by faculty, deans, department chairs, and staff.
• Other duties as assigned.

Essential skills and experience

• Superior skills with Microsoft Word, Excel, and Blackboard, and the aptitude to learn new software.
• Excellent written communication and data management skills.
• Strong project management skills.
• Able to work and problem solve independently.

Preferred skills and experience

• Familiar with operations of a higher education academic enterprise.
• Three or more year's clerical work and supervising or managing office settings.

Education

Bachelor's degree preferred.

Reporting to this position

Work-study staff.

Physical demands and work environment

• Physical demands: While performing the duties of this job, the employee is occasionally required to walk; stand; sit; use hands; reach with hands and arms; balance; stoop; talk and hear. The employee must occasionally lift and/or move up to 15 pounds.
• Work environment: The noise level in the work environment is usually minimal.

The employee is expected to adhere to all University policies.

About JBU

Information describing the university is available online.

Apply

To apply, please upload the following documents to the "Upload Your Documents" page:

1. Cover Letter
2. Your resume
3. A completed and signed staff employment application (Click Here to Access the Application)

Only complete materials will be reviewed. Applicants selected for an interview will be contacted by the university.

Contact information:
Office of Human Resources
John Brown University
2000 West University Street
Siloam Springs, AR 72761
Phone: 479.524.7197
e-mail: jobs@jbu.edu