Administrative Assistant for Student Development

Full-Time Position Posted 4/24/2024

Position Summary

Responsible for general support of Student Development staff. Provides organization, effective communication, and multitasking; is detail-oriented and a team player.

Role Qualifications

• Strong ability to create good will with staff, faculty, and students; servant attitude.
• Trustworthy with confidential information; aptitude for detail-oriented work.
• Sets objectives and accomplishes them without need for frequent follow up.
• Commitment to the Articles of Faith, Mission, and Objectives of the University; and desires to be a role model for students by demonstrating an active Christian faith in personal example and in work related responsibilities.

Position Responsibilities – Vice President for Student Development

• Maintains calendars/schedules for the Vice President for Student Development.
• Performs clerical duties for Student Development staff, including answering phones, typing correspondence, and acting as a receptionist for Student Development.
• Reconciles monthly VISA statement and maintains proper receipting and records.
• Revises the JBU Student Handbook annually.
• Purchases office supplies.
• Inputs payment requests to vendors for Student Development.
• Requests and collects reports for the Board of Trustees meetings.
• Attends and provides minutes for the Student Development Committee of the Board of Trustees meetings.
• Hosts and plans meetings and retreats for Student Development staff.
• Maintains annual meeting calendar for staff; assists with agenda development
• Provides logistical support for candidates interviewing for Student Development job openings.
• Update website and EagleNet as needed.
• Assists other staff members as needed.
• Serves on campus committees, as requested.
• Other duties as assigned.

Position responsibilities – Dean of Residence Life

• Maintains calendar/schedules for the Dean of Residence Life
• Performs clerical duties for the Dean of Residence life, including answering phones, monitoring the Residence Life email account; typing, filing, storing disciplinary communications; providing references; and acting as receptionist for Residence Life
• Utilizes Colleague software to input housing and meal plan assignments.
• Assist with the housing process including communicating with Admissions, students and staff.
• Collect list of early arriving students from multiple areas on campus and obtain room keys for these individuals from Resident Directors.
• Manage the off-campus application process; maintain off campus contact information for commuters; ensures all required students sign the Community Covenant annually.
• Manages JBU student housing rental property. Shows rental property to prospective tenants; fills vacancies; collects and maintains lease agreements; communicates with Facility Services regarding maintenance, custodial needs and repairs; communicates with utility companies; manages rent charges and communicates with Student Finance office.
• Works with the Office of Christian Formation in assisting with scheduling meetings regarding Chapel deficiencies.
• Assists RDs as needed and requested.

Essential Skills and Experience

• Two or more years of office experience.
• Proficient with Microsoft Office Suite
• Good communication skills, both verbal and written.

Education:

• Bachelor’s Degree Preferred

Physical demands and work environment

• Physical demands: While performing the duties of this job, the employee is occasionally required to walk; stand; sit; use hands; reach with hands and arms; balance; stoop; talk and hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment: The noise level in the work environment is usually minimal.

The employee is expected to adhere to all University policies.

Diversity

JBU desires to increase the diversity of its faculty, staff, and students to honor how all humans are created in the image of God, to reflect better the diversity of the Kingdom of God, to further our Christian commitment to justice, and to increase the quality of our educational experience. JBU is pursuing the goal of teaching and working in a multicultural environment and strongly encourages applications from ethnic minorities and women.   For more information, visit our diversity webpage.

About JBU

Information describing the university is available online.

Apply

To apply, please upload the following documents to the "Upload Your Documents" page:

1. Cover Letter
2. Your resume
3. Staff Application (completed and signed)

Only complete materials will be reviewed. Applicants selected for an interview will be contacted by the university.

Contact information:
Office of Human Resources
John Brown University
2000 West University Street
Siloam Springs, AR 72761
Phone: 479.524.7197
e-mail: jobs@jbu.edu