Administrative Assistant - Student Counseling Center
Part-time position - Posted 07/13/2022
Position summary
Part-time position (12 hours/week) providing clerical and operational support for the Student Counseling Center.
Role qualifications
- Ability to take initiative and make responsible, independent decisions
- Professional in work and conduct
- Ability to create goodwill with students, staff, faculty, and administration
- Flexible and effective as a team member
- Ability to set proper priorities and work on multiple tasks; detail-oriented
- Commitment to the Articles of Faith, Mission, and Objectives of the University; and desires to be a role model for students by demonstrating an active Christian faith in personal example and in work-related responsibilities.
Position responsibilities
- Maintains privacy and confidentiality of student appointments and records.
- Sets objectives and accomplishes them without need for frequent follow-up.
- Serves as a liaison between staff and students, notifying students of various requirements, initial appointments, and changes in meeting schedules.
- Maintains all databases (e.g., Titanium) and calendars, including licensure/CEU requirements and deadlines.
- Prepares documents (letters, memos, reports, syllabi) and performs routine tasks (copying, messages, phones).
- Represents office in contact with on- and off-campus individuals, offices, and organizations, including students, administration, prospective students, parents, alumni, and others.
- Prepares and updates documents and reports (Monthly Census Report, Annual Report, special reports).
- Requisitions materials and supplies.
- Investigates and arranges travel plans, including airline tickets, hotel reservations, rental cars, and other related support.
- Administratively supervises graduate interns.
- Supervises student work-study staff.
- Manages outcome assessment instruments.
- Provides general clerical support for department.
- Other duties as assigned.
Essential skills and experience
- Two or more years of general office experience.
- Working knowledge of office productivity software and computer hardware.
- Professional document preparation; writing and proofreading; filing; supervision of student staff.
Education
Associate’s degree in business or administrative field preferred.
Reporting to this position
Student Work-Study Staff
Physical demands and work environment
Physical demands: While performing the duties of this job, the employee is occasionally required to walk; stand; sit; use hands; reach with hands and arms; balance; stoop; talk and hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work environment: The noise level in the work environment is usually minimal.
The employee is expected to adhere to all University policies.
Diversity
JBU desires to increase the diversity of its faculty, staff, and students to honor how all humans are created in the image of God, to reflect better the diversity of the Kingdom of God, to further our Christian commitment to justice, and to increase the quality of our educational experience. JBU is pursuing the goal of teaching and working in a multicultural environment and strongly encourages applications from ethnic minorities and women. For more information, visit our diversity webpage.
About JBU
Information describing the university is available online.
Apply
Please complete the application and then upload it along with your resume and cover letter to the "Upload Your Documents" page. Only complete materials will be reviewed. Applicants selected for an interview will be contacted by the university.
Contact information:
Office of Human Resources
John Brown University
2000 West University Street
Siloam Springs, AR 72761
Phone: 479.524.7197
e-mail: jobs@jbu.edu
