Administrative Assistant - Humanities and Social Sciences

Posted 07/05/2018

Position Summary

Part-time position (29 hrs/wk for 39 weeks out of the year). Responsible for providing general clerical and operating support to faculty as directed by Chair. Provides organization, effective communication, multitasking; is detail-oriented and a team player

Role Qualifications

  • Strong ability to create good will with students, staff, faculty, and administration; servant leader.
  • Flexibility and effectiveness as a team member; professionalism in work and conduct.
  • Ability to take initiative and make responsible, independent decisions when necessary.
  • Ability to set proper priorities and work on multiple tasks; detail oriented.
  • Commitment to the Articles of Faith, Mission, and Objectives of the University; and is a role model for students by demonstrating an active Christian faith in personal example and in work related responsibilities.

Position Responsibilities

  • Represents Division in contact with on- and off-campus individuals, offices, and organizations, including students, administration, prospective students, alumni, employers, and others.
  • Sets objectives and accomplishes them without need for frequent follow-up.
  • Provides administrative support within the Division of Humanities and Social Sciences.
  • Provides general clerical support for Division, including part-time faculty, preparing documents (letters, memos, reports) and performes routine tasks (copying, messages, phones).
  • Requisitions for materials and supplies.
  • Provides support for planning all events, including academic conferences on campus, in coordination with the Events Office, and carries out details (e.g. Giving Voice Festival of Writing)
  • Assists in supervising student work-study staff to pick-up/deliver mail, set up Majors Fairs, design Eaglenet ads, keep copiers full of paper, etc. Assists students with shopping and set-up for events.
  • Maintains division files, including professional activities, outcomes assessment; frequently updates lists of students by majors and email contact lists, etc. Records class scheduling online and submits adjunct forms.
  • Assists with catalog changes and maintains 4-years student plans, etc.
  • Maintains department budgets, requests checks, makes deposits, collects receipts, and handles monthly reconciling of Visa reports.
  • Assists with revisions to Division website.
  • Attends Administrative Assistant meetings as scheduled by Administrative Assistant for VPAA. Attends division meetings.
  • Investigates and arranges travel plans, including airline tickets, hotel reservations, rental cars, and other related support for divisional faculty.
  • Keeps track of professional development spending and presents reports to faculty and division head. Sends monthly reports of professional activities to dean of faculty development and yearly reports to University Advancement.
  • Maintains paper and toner supplies for copiers on two floors and reports copier problems to IT.
  • Other duties as assigned.

Essential Skills and Experience

  • Two or more years of general office experience with significant interpersonal interaction.
  • Fifty wpm keyboarding, filing, working knowledge of office productivity software (Excel and Microsoft Word) and computer hardware, professional document preparation, writing and proofreading, supervision of student staff.

Education

  • High school graduate. Associate’s degree in business or administrative field preferred.

Reporting to this position

  • Work-study staff.

Diversity

JBU desires to increase the diversity of its faculty, staff, and students to honor how all humans are created in the image of God, to reflect better the diversity of the Kingdom of God, to further our Christian commitment to justice, and to increase the quality of our educational experience.  Applicants who bring diverse racial and ethnic perspectives to their teaching, scholarship, and work with students are encouraged to apply.  For more information, visit our diversity webpage

Physical Demands and Work Environment

  • Physical demands:  While performing the duties of this job, the employee is occasionally required to walk; stand; sit; use hands; reach with hands and arms; balance; stoop; talk and hear.  The employee must occasionally lift and/or move up to 15 pounds.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Work environment:  The noise level in the work environment is usually minimal.

 

The employee is expected to adhere to all University policies.

 

About JBU

Information describing the university is available on-line.

Apply

Please complete the application and along with your online application, please submit a résumé and cover letter to Human Resources at jobs@jbu.edu. Only complete materials will be reviewed. Applicants selected for an interview will be contacted by the university.



Contact Information:
Office of Human Resources
John Brown University
2000 West University Street
Siloam Springs, AR 72761
Phone: 479.524.7123
e-mail: jobs@jbu.edu

 

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