Graduate Student Guide - Rights as a Student

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Your Rights as a Student

You have rights as a student that are protected by law. The following sections of the Student Guide summarize some of those rights which are guaranteed to you and all students.

Your Rights of Access to Your Educational Records 

The Buckley Amendment to the Family Educational Rights and Privacy Act of 1974 extends to all former and presently enrolled students at JBU the right of access to certain educational records maintained by this institution. Student rights include:

  1. Inspection and review.
  2. Explanation or interpretation of contents.
  3. Duplication of the record at a standard fee of 10 cents per page.
  4. A formal hearing, if necessary, to challenge the contents of any such record.

"Educational records" include those records, files, documents and other materials which contain information directly related to a student and are maintained by this institution or by a person acting for this institution. Not included in this term are:

  1. Records in the sole possession of the maker thereof, which are not accessible or revealed to any other person.
  2. Records maintained by a professional or paraprofessional in medical or psychological treatment of the student and which are not available to anyone other than the persons providing such treatment.
  3. Records of employees of this institution who are not presently in attendance and which pertain solely to their employment.
  4. Confidential letters and statements of recommendation placed in the student's file prior to January 1, 1975.
  5. If the student first signs a waiver the student will not have the access to confidential recommendations subsequently compiled respecting:
  •  Admission to JBU.
  •  Application for employment.
  •  Receipt of honorary recognition.

 6.  Financial records of parents of students.

Requests for access to educational records should be submitted in writing directly to the school official responsible for custody of the records. A standard form, "Student Request to Review Record," is available at the registrar's office. Consistent with time and record security limitations, access must be granted or permission denied and a reason stated within 45 days of the request to review the record. Access will be denied only for reasons specifically authorized by the act and applicable regulations.

An informal record review and resolution of conflict is urged. If this process does not prove satisfactory, the student may petition the Student Rights Committee for a formal hearing. Petitions for a hearing should be submitted through the Registrar.

The Student Rights Committee has been appointed specifically to deal with student petitions under applicable federal laws and regulations, such as the Buckley Amendment. The student has the right to challenge the content of the record only on the ground that it is inaccurate, misleading or otherwise in violation of the privacy or other rights of the student. No challenges will be heard regarding the merit upon which individual grades have been based. The record may be amended, based upon the Committee's findings, or the student may insert in the record a statement commenting upon or rebutting the document.

All determinations of the Student Rights Committee are subject to a final review by the President, if requested by the student in writing, within two weeks of the Committee's decision.

JBU's Response to the Requirements of the Family Educational Rights and Privacy Act:

A copy of the institutional policy adopted in response to the requirements of the Family Education Rights and Privacy Act may be obtained from the registrar's office. Any student having pursued the administrative remedy may submit a further appeal in writing to: The Family Educational Rights and Privacy Act Office (FERPA), Department of Health, Education, and Welfare, 330 Independence Avenue, SW, Washington, DC 20201.

Release of Personal Data

At its discretion, John Brown University may provide Directory Information in accordance with the provisions of the Family Education Rights and Privacy Act (FERPA). Directory Information is defined as the information which would not generally be considered harmful or an invasion of privacy if disclosed.  Directory Information at John Brown University includes the following:

  • Name
  • Address
  • Telephone
  • Date and place of birth
  • Major field of study and year in school
  • Participation in officially recognized sports and activities
  • Weight and height of members of athletic teams
  • Dates of attendance
  • Degrees and awards received
  • The most recent previous educational agency or institution attended
  • Parents' name and addresses
  • Marital status (name of spouse)
  • Religious preference

Students may request that Directory Information be withheld (non-disclosure) by submitting a Request to Withhold Directory Information. The Request to Withhold Directory Information form may be requested from the JBU Registrar's Office by calling 479-524-7158.

Statement for the Prevention of Drug and Alcohol Abuse at John Brown University

The behavioral expectations of JBU for every member of its community include prohibiting the possession, use or distribution of illicit drugs and alcohol on its property or as part of its activities.

Treatment Support

Every employee of JBU with a drug and/or alcohol concern is provided one session with the university counselor for the purpose of assessment and referral to an appropriate therapist and/or agency in the area. Students may have as many sessions with the university counselor as the counselor deems necessary. Assessment and/or referral may be part of the process.

Behavioral Review and Actions

Students at JBU who are involved with alcohol and/or drug abuse are subject to review by the campus judicial system. The judicial process facilitates awareness, understanding and restitution while encouraging desirable behavior and inhibiting undesirable behavior. The specific sanctions of the judicial process are as follows: admonition, formal warning, developmental contract, disciplinary probating, restitution, fines, denial of privilege, suspension and dismissal.

Employees involved with alcohol and/or drug abuse are subject to review by the appropriate administrators. An employee who violates the code of conduct (which includes drug and alcohol abuse) is subject to discharge.

Students and/or employees who sell illicit drugs will have their relationship with the college terminated along with being referred to local authorities for prosecution.

Weapons, Fireworks and Explosives

Arkansas State law prohibits the possession of guns on any JBU campus. This includes all firearms, BB guns, pellet guns, paint pellet guns, Airsoft guns and all other devices which expel a projectile through a barrel by using energy generated by an explosion, burning substance, carbon dioxide cartridge, compresses air, etc. In addition, ammunition, martial arts gear, machetes, knives, bows and arrows, slingshots, and similar items that could harm others must be kept off campus and university property.

Students are not to carry weapons, fireworks or explosives in their vehicle or onto the premises or buildings affiliated with John Brown University.

Questions about state laws that apply to firearms should be directed to the Director of Campus Safety, Scott Wanzer at (479) 524-7403.

If you see suspicious activity on the main campus the emergency number is (479) 215-5000; on any of the sites and using a JBU phone dial 9-911.

John Brown University Title IX, Sexual Assault, Dating/Domestic Violence, Stalking and Harassment Policy

The University is committed to the preservation of human dignity, and is particularly concerned about the possibility of harassment, whether sexual, racial, ethnic, or any other type.  This applies to all members of the JBU community including but not limited to students, employees, and third parties. Harassment in any form - verbal, physical, or visual - is strictly against University policy and will result in immediate disciplinary action. Harassment of any type is strictly prohibited. It is a violation of state and local law and University regulations to commit a sexual assault (including rape).  Please read through the Title IX Policies found here

Campus Crime Statistics

Statistics for crimes committed on JBU's campus, non-campus buildings and public properties adjacent to campus are provided in compliance with the Crime Awareness and Campus Security Act of 1990 (Public Law 101-542). For a link to these statistics, click here: Campus Crime Statistics

For questions, contact the Campus Safety office at (479) 524-7403.

Campus Registered Sex Offenders Notification Policy

The Campus Safety Department maintains information on registered sex offenders for John Brown University. The office will be responsible for making notification regarding registered sex offenders associated with the University consistent with the state guidelines pursuant to Arkansas Code Annotated 12-12-901 and 12-12-1301-1303.

A written summary of campus guidelines and the notification plan for each offender will be maintained by the Campus Safety Department. Notifications will be made in conjunction and in cooperation with the Siloam Springs Police Department and in consultation with the President's Cabinet.

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