Facilities Services

Room Scheduling

Please refer to these guidelines when you have questions about event or room scheduling.** If you have additional questions or need clarification about any of our Facilities Services, call JBU ext. 7198 or 7456.

When faculty, staff, or student clubs plan social events, it is necessary to coordinate with the custodial, media, maintenance, campus safety, and food service departments. Because of the many different people involved, one-week (or five (5) working days) advance notice is appreciated. The following information will guide you in making proper arrangements to help make your event run smoothly. If adequate notice is not given, Facilities Services will do its best to meet your needs but cannot guarantee service. Help us avoid double booking-- PLEASE DO NOT SEND OUT FLYERS AND MEMOS ANNOUNCING AN EVENT IN A SPECIFIC AREA UNLESS YOU HAVE CONFIRMED RESERVATIONS WITH THE FOLLOWING PEOPLE AS APPROPRIATE.

**Room reservation fee may apply.

• Administrative Dining Room** – Elaine Sbanotto (ext. 7140)
• Athletic Outdoor Fields - Robyn Gordon (ext. 7301)
• Bonfires/Grills/Trash Cans - Contact Kathleen Petty (ext. 7198). There are times when you must call the fire department (479-524-4118)—please give advance notice. If notification of the fire department is required, we will so notify you. Please check with Food Service (ext. 7160) for availability of grills.
• Cafeteria** - Contact Kathleen Petty (ext. 7198) and Food Service (ext. 7160).
• Campus-wide Classrooms** – schedules all classrooms for instructional purposes (both day and evening). Melanie Kennedy (ext. 7158) schedules classrooms for non-instructional purposes (i.e., testing, clubs/activities, etc). schedules LRC 148 and 149. Marilyn Holliday (ext. 7171) schedules LRC 121 during school hours only (provided LRC 121 is not being used as an instructional classroom as scheduled by ). Any non-JBU sponsored events in LRC 121, 151, 152 or 153 should be scheduled through Kathleen Petty (ext. 7198).
• Cathedral Sanctuary** – Becky Pohle (ext. 7172). Any non-JBU-sponsored events should be scheduled through Kathleen Petty (ext. 7198).
• Chapman Conference Room** – Patti Hutto (ext. 7129)
• Dorms** – Contact the Resident Director of that Residence Hall.
  • Mayfield – Comfort Olugbuyi 479-215-5400 (coordinates Mayfield Basement meeting schedules)
  • J. Alvin – Greg Brock 479-215-5550
  • North Hall - Patrick Bergquist 479-215-5200
  • Townhouses – Austin Robertson 479-215-5700
  • Duplexes–
  • Walker Hall – Mandi Speakman 479-215-5100
• Dye Conference Room** - Kathleen Petty (ext. 7198).
• Dye Lounge** - Kathleen Petty (ext. 7198). Food Service cannot reserve this room for you. A diagram of the “normal” setup is on the back of the activity and food requisition form. Please try to use the normal setups as much as possible. Only the West side of the Dye is available for events. The East side is reserved as expansion space for student dining.
• Honors Center** - This is for the Honors Department student’s use, and only as a last resort should requests for special permission to use it be made to Zula Graham (ext 7426) .
• Jesse Jones Concourse** – Elaine Sbanotto (ext. 7140).
• Jones Recital Hall** - Becky Pohle (ext 7172). Used by the music and drama departments. Not available to outside groups.
• Lobby Areas in Front of the Cafeteria and Library** - Kathleen Petty (ext. 7198).
• Media Services or Media Center - Marilyn Holliday (ext. 7171).
• President’s Conference Room** - Elaine Sbanotto (ext. 7140).
• Soderquist Business Center First Floor** - Dee Dee Foley (ext. 7289) schedules Room 111 (Reading Room)
• Soderquist Business Center Second Floor** - Helen Hall (ext. 7368) schedules Rooms 233, 241, 242
• Soderquist Board Room** – Elaine Sbanotto (ext. 7140).
• Walker Student Center** – Glenda Manos (ext. 7263) schedules the Student Gathering Area. Rooms 131 & 136 are also scheduled through Chris Confer. These rooms are used primarily for student events and will be scheduled only as a last resort. Conference room 148 is scheduled through Denise Farine (ext. 7252). Conference room 242 is scheduled through Jan Phillips (ext. 7105).
• WLHC Rooms**
  • Hurte Lounge, Concourse Area, Gym Space - Von Eshnaur (ext. 7315)
  • Bynum Theater, WLHC 139, WLHC 240 - Melanie Kennedy (ext. 7158)
  • Intramural Fields - Simeon Hinsey (ext. 7304)

Activity and Food Request Forms are available from the Chapman Administration Building receptionist and from Kathleen Petty (ext. 7198). The form can also be sent as an Excel or Word document attachment via the Internet, call ext. 7198.

**Room reservation fee may apply.

Updated September 11, 2003 by Facilities Services