Administrative Specialist, Special Projects and Faculty Support

Posted 09/13/2016

Position summary

Responsible for providing operating support to the Soderquist College of Business faculty and staff as directed. Provides organization, effective communication, and multitasking; is detail-oriented and a team player.

Role Qualifications

  • Strong ability to create good will with students, staff, faculty, and administration; servant leader.
  • Flexibility and effectiveness as a team member; professionalism in work and conduct.
  • Ability to take initiative and make responsible, independent decisions when necessary.
  • Responsive to faculty, students, and University administration.
  • Ability to set proper priorities and work on multiple tasks; detail oriented.
  • Self-starter, self-learner, able to access resources
  • Sets objectives and accomplishes them without need for frequent follow-up.
  • Commitment to the Articles of Faith, Mission, and Objectives of the University; and is a role model for students by demonstrating an active Christian faith in personal example and in work related responsibilities.

Position Responsibilities 

  • Coordinates ACBSP-compliant course scheduling and faculty assignment for all College programs (graduate, degree completion, traditional) under direction of program leadership.
  • Monitors course enrollments and manages course sectioning and closures as directed.
  • Coordinates international study programs, monitors finances, and creates financial reports.
  • Provides direct graduate business student support and links students to academic advisors and other resources as needed.
  • Manages external vendor relations in support of programs, such as publishers, travel agencies, and so forth.
  • Maintains study plans for graduate business students under direction of academic advisors.
  • Plans, develops, and supports various projects as needed by faculty.
  • Directs work of graduate assistants and work study students who are working in support special projects.
  • Provides support for program reviews, accreditation reporting, and annual reports.
  • Approves Visa card charges for faculty and for administrative operations.
  • Other duties as assigned.

Essential Skills and Experience

  • Superior skills with Microsoft Word, Excel, Colleague, Blackboard, and PowerPoint.
  • Excellent research and data management skills.
  • Strong project management skills.

Preferred Skills and Experience

  • Familiar with operations of a higher education academic enterprise
  • Three or more year’s clerical work and supervising or managing office settings.
  • Experience with computer database software.

Additional Desired Skills and Experience

  • Social media management: experience managing, creating, and analyzing content for Facebook, LinkedIn, Twitter
  • Writing/blogging or editing skills


  • Bachelor’s degree preferred.

Reporting to this position

  • May provide direction to work-study staff and graduate assistants in the College of Business as required for special projects.

Physical Demands and Work Environment

  • Physical demands: While performing the duties of this job, the employee is occasionally required to walk;

stand; sit; use hands; reach with hands and arms; balance; stoop; talk and hear. The employee must occasionally lift and/or move up to 15 pounds.

  • Work environment: The noise level in the work environment is usually minimal.


The employee is expected to adhere to all University policies.

About JBU

Information describing the university is available on-line.


Please complete the application and then email it along with your resume, cover letter and portfolio of work examples to Only complete materials will be reviewed. Applicants selected for an interview will be contacted by the university.


Contact Information:
Office of Human Resources
John Brown University
2000 West University Street
Siloam Springs, AR 72761
Phone: 479.524.7123


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