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Graduate Program Policies
- Academic Policies
- Financial Aid
- Refunds
- Commencement
- Auditing Graduate Courses
- Graduation Requirements
Academic Policies:
- Correspondence credit is not applicable toward the master's degree.
- No course with a grade lower than "C" will be accepted toward the master's degree. No more than nine credit hours of "C" will be accepted toward a master's degree.
- Registration for independent study requires approval of the student's advisor.
- The student is responsible for following all procedures and sequences for meeting degree requirements as outlined by the Division of Graduate Studies. Modifications to a degree plan must be approved by the department offering the degree.
- A graduate student may take courses concurrently elsewhere, provided the combined load does not total more than the number of credits permitted as a normal load. (A normal academic load for one semester should not exceed 12 semester credit hours.) A student who intends to transfer such courses for credit to John Brown University must receive written permission from the major advisor prior to enrolling in the courses.
- A student who works more than 30 hours per week should enroll in no more than six semester credit hours.
- A student must complete a degree plan with the assistance of a graduate advisor by the end of the first semester of graduate study.
- Credit earned for a previous graduate degree may not be applied towards satisfying the requirements for a second master's degree.
- Students who desire to earn a second master's degree from John Brown University must reapply.
Financial Aid:
Grants and Scholarships.
A limited number of graduate scholarships, assistantships, and fellowships are available each year. Please refer to the Financial Aid and
Costs section of the graduate website for details, deadlines and applications.
Educational Loan Programs.
In order to receive a Financial Aid Packet, please contact JBU Financial Aid Office at (887) 528-4636 or e-mail finaid@jbu.edu. To ensure that financial aid eligibility is determined in a timely manner, submit the Free
Application for Federal Student Aid at least two to four weeks prior to registration.
Other Payment Options:
Four-payment plans, employer payment plans and employer reimbursement plans are also available to qualified students.
VISA, DISCOVER and MASTERCARD are accepted for payment of tuition and fees.
Refunds:
Graduate students who withdraw from the University or drop a course may be entitled to a partial refund of that term's tuition. The percentage of refund is determined by the official date of withdrawal, according to the following schedules
If the program follows the traditional semester format (14-16 weeks),
90% refund during the first week of classes
80% refund during the second week
60% refund during the third week
40% refund during the fourth week
20% refund during the fifth week
No refund after the fifth week
For short terms or courses (typically 7 and 8 week terms),
80% refund during the first week of classes
40% refund during the second week
No refund after the second week
Other fees are non-refundable
In the event of medical withdrawal prescribed by a physician, special consideration will be given to tuition adjustment.
Commencement:
Commencement Exercises are scheduled in December and May. Two months
prior to the intended completion date, each candidate must file an Application for Graduation with the registrar's office. A graduation fee
of $35 will be charged to the candidate's account, without regard to commencement participation.
Candidates must complete all requirements for the master's degree to participate in commencement.
Auditing Graduate Courses:
Because of the participatory nature of most graduate classes, students wishing to audit a graduate class must secure the instructor's permission and fulfill all requirements specified by the instructor for auditing students. The student must register as an auditing student through the Graduate Studies office. The name of the student will be entered on the class roll and the course appears on the student's academic record, but without credit and with a final grade of "S" or "U". The fee for auditing a graduate class will be one-half of the regular tuition.
Graduation Requirements:
- All students must complete a program of study that meets the academic policies set by the Office of Graduate and Professional Studies before becoming eligible for graduation.
- The following graduation requirements apply to all master's degree programs.
NOTE: Particular degree programs may have additional requirements. It is the responsibility of the student to determine and meet all academic and graduation requirements for the degree he or she seeks.
In order to graduate, each student must:
- Satisfactorily complete requirements for the specific graduate program for which the student is enrolled within the time designated in the catalog, following acceptance as a graduate student. In the case of extenuating circumstances, a petition for extension of time will be considered by the department.
- Applicable transfer credit up to nine semester hours from an accredited institution may be applied to a master's degree. Transfer credit (with a grade of B or higher) must normally be completed within the specified period allowed for the completion of the degree requirements and must be approved for transfer by the department.
- Maintain cumulative grade point average of 3.0 or higher. If a student's cumulative grade point average falls below 3.0, the department will review the student's status and may make appropriate recommendations for continuance in the degree program or remove the student from the degree program.
- Maintain professional and personal standards as outlined in the Graduate Student Guide. Failure to maintain these standards may result in removal from the degree program.
- Submit an Application for Graduation.
- 8. Pay the required $35 graduation fee to the Business Office.
Quality Standards for Continuance in a Graduate Program
All graduate students are expected to maintain a minimum cumulative grade point average of 3.0 and a cumulative average of 3.0 is required for graduation. The grade of "C" is the minimum passing grade for graduate credit; however, no more than nine (9) semester hours of "C" may be applied toward a master's degree. A grade of "D'" received in a graduate-level course may not be applied toward a graduate degree. Graduate students who have completed 12 hours of graduate study may be evaluated each semester by their Graduate Program Department or the Office of Graduate and Professional Studies.
Students admitted into regular status who have completed twelve hours of graduate credit will automatically be placed in probationary status if their cumulative graduate grade point average drops below 3.0. (Probation becomes effective at the time that a student's G.P.A. falls below 3.0, not at the time of notification.) Students will continue in probationary status until the end of the semester in which the next twelve hours of graduate course work is completed. At the end of that period, the following actions will be taken:
- a student whose cumulative grade point average is 3.0 or higher will be taken off probation.
- a students whose cumulative grade point average is still below 3.0 will be dismissed. Students who are dismissed will be so informed by the Office of Graduate and Professional Studies. Dismissed students may be readmitted only by petition.
A student entering under provisional or probationary status will be reviewed by both their Graduate Program Department and the Office of Graduate and Professional Studies following the semester in which the student reaches the level of having completed 12 hours of graduate course work. One of the following actions will be taken with students who have achieved a 3.0 grade point average:
- recommendation for regular status in the graduate program.
- retained on a conditional basis until the program faculty are satisfied with the student's ability to do graduate-level work.