Key Request Procedures

A. Key Requests
Access will only be given to areas where need can be demonstrated. All requests for keys must be made in writing or e-mail and must include a justifications for access into each area for which a key is requested.

B. Process to Obtain a Key
Send key request in writing or by e-mail to the Director of Facilities Services along with appropriate approval (see table below). If the request and approval is in order, the key will be issued from the Central Heating Plant.

C. Key Levels and Approval Reqired
Key levels are identified as the following:

Key Level Key Issuance Approval Required of
Grand Master V.P. for Student Development
Building Master V.P. for Student Development
Building Sub-Master Senior Leader for area
Individual Keys Department Head
Adjunct/Part Time Instructor V.P. for Academics
Resident Directors Dean of Students
Residence Room Keys Resident Director
Contracted Services Director of Facilities Services
Conference Keys Camp Director


D. Process to Return a Key

All keys issued to an employee or student is property of John Brown University and must be returned to the Director of Facilities Services. Keys no longer used should be returned to the Director of Facilities Services. Keys should never be given or loaned to another person. Keys that have been issued to an individual are that individual’s responsibility.

E. Lost/Stolen Keys
Any person losing a key(s) must notify the Director of Facilities Services immediately to ensure against compromise of the system.