Frequently Asked Questions

Can I use JBU facilities for my event?

How do I schedule a meeting or event on campus?

How much does it cost to hold an event on campus?

What facilities are available for events?

Are there any restrictions for using JBU facilities?

How far in advance do I need to schedule my event?

Can I use JBU facilities for my event?
Yes, JBU facilities are available to organizations and individuals planning events that are not in conflict with the Christian ideals or lifestyle standards of the JBU community. Please refer to the Building Use Guidelines section for more information. [Back to top]

How do I schedule a meeting or event on campus?
All meetings and events should be scheduled through the Office of University Events.

JBU Planners – You can schedule your meeting or event by using the Meeting Request feature in Microsoft Outlook. If your event requires event services, attach your event request form to your meeting request and the University Events staff will process your request. For more information on how to schedule your meeting or event, check the Submission Instructions on the
Event Request Form page.

Non-JBU Planners - You can schedule your meeting or event by calling the Office of University Events at 479.524.7416 or by emailing us at events@jbu.edu. The staff will check for availability of the space on the dates of your event and will take care of your event scheduling needs. You will be asked to fill out an event request form . Once the University Events staff receives the completed form, they will process your request.
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How much does it cost to hold an event on campus?
Rates and fees apply to external customers (non-JBU) who use JBU facilities for any event and to current faculty, staff, and employees who use facilities for non-JBU sponsored events. Rates vary according to location and event services needs. Please refer to the Rates and Fees section for more information. [Back to top]

What facilities are available for events?
Most classrooms, multi-purpose rooms, facilities, and outdoor spaces are available for your event. There are, however, certain spaces on campus that are not available for event or meeting usage. A list of available meeting and event spaces, including their event capacities is available in the Room Capacities section.
JBU facilities have been built to house the educational program of the University and to advance its mission. Therefore, the class schedule and all other university events will have first priority in allocating the use of the facilities. [Back to top]

Are there any restrictions for using JBU facilities?
No smoking is allowed on the JBU campus nor may any intoxicating beverage or illegal drug be brought on campus or used in any university facility. Social dancing is not permitted. [Back to top]

How far in advance do I need to schedule my meeting or event?
Due to the high volume of events and demand on university facilities and service providers, especially during the academic school year, we recommend that you schedule your event no less than 30 days in advance.

All event request forms should be submitted at least one week prior to your event. We cannot guarantee the processing or completion of your event if forms are received after that time. [Back to top]