Financial Aid Options and Policies for Assisting with Educational Expenses
Each year a majority of graduate students attending John Brown University benefit from federal loans. Students enrolled at least half-time and seeking financial aid are required to complete the Free Application for Federal Student Aid (FAFSA) at www.fafsa.gov. For additional information, visit the web at jbu.edu/grad/financial_aid/. To ensure that financial aid eligibility is determined in a timely manner, submit the FAFSA at least eight weeks prior to registration. Only full-time students may receive institutional aid.
Based on information supplied by a student's FAFSA results, the Financial Aid Office will determine each student's financial aid award offer. Consideration for financial assistance will occur only after the student has received a tentative or final acceptance through the Admissions Office. Returning students will be awarded assistance if they are making satisfactory academic progress. To continue to receive financial aid, application for aid must be made each year.
Financial Aid Policy
All students enrolled at John Brown University who receive financial aid through JBU or the federal Title IV Assistance Programs must meet the satisfactory academic progress requirements as defined below in order to be eligible for further aid.
Satisfactory Academic Progress
Satisfactory academic progress is deemed to have been made by a student who meets both the quantitative and qualitative requirements indicated below.
There are two quantitative requirements that the student must meet in order to remain eligible to apply for financial assistance. First, the student must pass, at a minimum, 67% of the credits attempted while attending the university. Also, the student will remain eligible to apply for aid as long as the number of credits attempted is not more than 150% of the number of credits required for the student's degree.
A transfer student may have earned credits at another school that will count toward his or her degree at JBU. Only transfer credits that apply to the student's degree will count as part of the 150% maximum.
A student is deemed to have met the qualitative requirements for satisfactory academic progress for financial aid purposes provided the student's academic status is not one of academic suspension.
If a student does not successfully meet the satisfactory academic progress policy guidelines, the Financial Aid Assistant Director will notify the student in writing of their financial aid suspension status. The student may submit a written appeal to the Associate Vice President of Enrollment within 30 days of the time that the student is notified of their suspension. Financial aid eligibility appeals will be reviewed by the Financial Aid Office on a case-by-case basis.
The financial aid eligibility appeal is a separate process from the Registrar's appeal process for academic suspension. A successful appeal to reinstate a student to the university after academic suspension by the Registrar's Office does not necessarily reinstate a student to the financial aid programs.
Addendum to Satisfactory Academic Progress Policy
Appeal due to mitigating circumstances:
This section of the satisfactory academic progress policy gives some examples where allowances may be made for mitigating circumstances. These examples are not all-inclusive. The Financial Aid Office may allow other mitigating circumstances on a case-by-case basis depending on the merit of the appeal.
Death in the family or death of a close friend.
Serious illness of a family member.
Medical complications or prolonged illness of the student.
Inability to attend classes because of unexpected lack of transportation.
Serious financial problems requiring excessive hours of employment.
How do the following affect Satisfactory Academic Progress determinations?
Withdrawal: A withdrawal ('W') is counted as an attempted class that was not successfully completed.
Incomplete: An incomplete ('I') is counted as an attempted class that was not successfully completed.
Repeated course: A repeated course is counted as attempted and successfully completed if a passing grade was earned.
Transfer course: Transfer courses are counted as attempted and completed if the course work is applicable to the student's JBU degree and the grade earned is "C" or better.
Non-credit remedial course work is not applicable at JBU.
Graduate students who withdraw from the university or drop a course may be entitled to a partial refund of that term's tuition and course fees. The percentage of refund is determined by the official date of withdrawal, according to the following schedules:
If the program follows the traditional semester format (14-16 weeks):
100% refund during the first week of the semester
80% refund during the second week of the semester
60% refund during the third week of the semester
40% refund during the fourth week of the semester
20% refund during the fifth week of the semester
No refund after the fifth week of the semester
For short terms or courses (typically 7 and 8 week terms):
100% refund during the first week of the term
80% refund during the second week of the term
40% refund during the third week of the term
No refund after the third week of the term
For non-sequential weekend courses:
100% refund during the first week of class, beginning with the start of the first day of class
80% refund during the second week following the first day of class
40% refund during the third week following the first day of class
No refund after the third week of class
For example, for classes that meet Fridays and Saturdays, the first week of class begins the day of the course and ends Thursday of the following week. The second week begins the Friday after the first class meeting and ends Thursday of the next week, even if no further class meetings have occurred.
For 1-4 day seminar courses:
100% refund if dropped 7 or more days before the first class meeting
80% refund if dropped within the 7 days before the first class meeting
No refund beginning the first day of class or later
Note: Spring break will not be counted as a week of the term for refund purposes.
Courses that are presented in different formats, such as international study trips and seminars, are not subject to the above refund schedule. Information regarding refund schedules for these types of courses is available upon request from the respective graduate program office.
Other fees are non-refundable.
In the event of medical withdrawal prescribed by a physician, special consideration will be given to tuition adjustment.
John Brown University is an approved institution for veterans and veterans' beneficiaries training. Veterans, widows, and children of veterans who lost their lives in service, or veterans who are now disabled as a result of service should contact the nearest Veterans Administration Regional Office as far in advance of enrollment date as possible for assistance in securing VA benefits. Information regarding this program may be obtained from JBU’s VA Certifying Official at firstname.lastname@example.org.